Mount Dora City Council

Mount Dora City Hall Board Room

510 North Baker Street

Mount Dora, Florida 32757

October 3, 2023, 6:00 PM

PRESENTATIONS

1. Mount Dora Friends of the Environment Donor Presentation

2. Domestic Violence/Dating Violence Awareness Proclamation

3. Proclamation for Fire Prevention Week

4. Mount Dora Fun Fact

APPROVAL OF AGENDA

CONSENT AGENDA

1. Request to Waive Procurement Policy and Approve a One Year Agreement for State Lobbying Services with Gray Robinson, P.A. On July 31, 2018, the City entered into an up-to five (5) year agreement with Peebles, Smith & Matthews for State lobbying services arising out of RFP# 18-CM-013.  On October 5, 2021, the agreement was amended to clarify a five (5) year term, and on February 1, 2022, the City accepted an assignment of the contract from Peebles, Smith & Matthews to Gray Robinson, P.A.  (See Attachment #1.)  With the State Legislative session slated to begin in early October, 2023, the City desires to waive the procurement policy and approve a one (1) year agreement for State Lobbying Services with Gray Robinson, P.A.

2. Request Approval to Apply for the Friends of the Environment Urban Forest Program Grant. In harmony with the mission statement of the Mount Dora Friends of the Environment, Inc. (MDFE) and in addressing needs of the City of Mount Dora (CMD) in further development of its ‘Urban Forest Program', an invitation is extended to the City to apply for a $40,000 grant for purchase of trees and specific/approved tree related care for the City. The grant is for FY 2023-24, and the deadline for application is October 15th 2023.

3. Request Approval for the Mayor to sign an Agreement and Lien Disclosure Statement for FDOT to Release Funds and Settle the City's Claim for Damages. This is a request for Council to authorize the Mayor to sign a Release for Property Damage Only agreement and Lien Disclosure Statement enabling FDOT to release a check for $141,000 to settle the City's claim for damages.

4. Request Approval of Task Authorization with Cathcart Construction Company for Construction of the Liberty Avenue Drainage Improvements Project. This project is designed to intercept excess stormwater runoff on Liberty Avenue that presently impacts the historic Christopher's Inn establishment and other property nearby. Stormwater will be collected in new inlets at the railroad crossing on Liberty Avenue and directed in a new pipe north along the railroad tracks to a City-owned detention pond. Water quality treatment will be provided before the eventual discharge to Lake Dora.

5. Request Approval for Code Lien Waiver for 947 Gorham Street, Mount Dora, Florida 32757 (Overgrown Lot Case). The property has an existing code lien in the amount totaling $9,200 for overgrown vegetation and piles of debris with code enforcement action starting in the fall of 2018. Ms. Emily Snell inherited the property at 947 Gorham Street when her father passed away in July 2023. The property has been in compliance since Ms. Snell inherited the property. Ms. Snell is requesting a waiver of the lien.

6. Request Approval for Code Lien Waiver-Overbid Surplus Claim Tax Certificate 6076 of 2015. On April 5, 2023, the City submitted a Claim to Receive Surplus Proceeds of a Tax Deed Sale, related to Tax Certificate No. 6076-2015, arising from a code enforcement lien in the amount of $10,325.00 recorded at O.R. Book No. 5322, Page 2154.  The Lake County Attorney and attorney for the buyer of the property assert that the City's lien is not perfected, because a certified copy of the lien was not recorded with the Clerk of the Court.  Pursuant to Section 2-271, City of Mount Dora Code of Ordinances, "After an order imposing fines is recorded by the code enforcement department, only the city council shall be authorized to consider reductions in the amount of fines imposed."  Accordingly, Staff recommends City Council approve a full waiver of the code enforcement lien recorded at O.R. Book No. 5322, Page 2154 and authorize the City Manager to execute a release of lien

7. Request Adoption of Resolution No. 2023-51, Employee Pay Grade Classifications. Staff is recommending that Council adopt the 2023-2024 Employee Pay Grade Classification Table. This table is fluid, changing each time the City performs a salary survey, or when the City makes the necessary adjustments which normally occur when revisiting position and pay.

8. Request Approval of Meeting Minutes

• September 7, 2023 CRA Governing Board

• September 7, 2023 Northeast CRA Governing Board

ACTION ITEMS

1. Request Adoption of Resolution No. 2023-25, Grants Management and Administration Policy. The City adopted Resolution 2021-86 on October 5, 2021 establishing a policy for Grants Management. Changes to the policy include the replacement of the DUNS number by a UEI (unique entity identifier) number and a correction due to Scrivener's error.

2. Request Adoption of Resolution No. 2023-48, Travel Policy. On September 7, 2022 City Council adopted Resolution No. 2021-87 which established a Travel and Employee Development Policy.  On October 4, 2022 City Council adopted Resolution No. 2022-65 which revised the policy.  As part of an ongoing policy review, Staff is proposing an updated travel policy to streamline the administrative processes related to employee and council travel.  The revisions to the policy include allowing for travel advances for meals and incidental allowances if necessary; the addition of adding hotel, resort fees and parking fees to the required receipts; and allowing the City Manager to approve travel when it is within 25 miles of City Hall.

PUBLIC HEARINGS - RESOLUTIONS/ORDINANCES

1. Request Adoption of Resolution No. 2023-42, Highland Main Lots Minor Subdivision (3 Duplex Lots). The applicant is requesting a Minor Subdivision (Plat) approval to subdivide a parcel located on the west side of Highland Avenue and north of Cane Avenue. The site is located approximately 130 feet north of the Lake/Orange County Line. Three new duplex lots are consistent with the underlying R-2 zoning district (lot size, etc).

2. Request Adoption of Resolution No. 2023-50, Joint Meeting Between the City of Mount Dora City Council and the Lake County Board of County Commissioners. The City Council of the City of Mount Dora and the Lake County Board of County Commissioners desire to hold a joint public meeting to discuss matters of mutual interest, to include the Wolf Branch Innovation District, Joint Planning Agreement and Comprehensive Plan.  In accordance with Section 125.001(2), Florida Statutes (2016), the County adopted a resolution authorizing meetings with the fourteen (14) municipalities within the geographic boundaries of Lake County to discuss matters regarding land development, economic development, or any other matters of mutual interest to all parties.

DISCUSSION ITEM

1. Regarding the Request for the Mayor to Sign the Open Letter to Combat Antisemitism and Fight Hate for Good. This is a request for Council to discuss a request for the Mayor to sign a petition against antisemitism.

CITY MANAGER'S REPORT

CITY ATTORNEY'S REPORT

UPCOMING MEETING DATES

• October 17, 2023, 6:00 PM, Regular Session

• November 7, 2023, 6:00 PM, Regular Session

• November 21, 2023, 6:00 PM, Regular Session

• December 5, 2023, 6:00 PM, Regular Session

ADJOURNMENT

Thank you for keeping up with what’s happening at City Hall. Should you have any questions at all feel free to reach out to me or any members of your City Council.

Crissy Stile

Mayor, City of Mount Dora

352.408.4693

Stilec@cityofmountdora.com