Upcoming March 21, 2023 Regular City Council Meeting
Mount Dora City Council
Mount Dora City Hall Board Room
510 North Baker Street, Mount Dora, Florida 32757
March 21, 2023, 6:00 PM
PRESENTATIONS
1. Earth Day Proclamation-Tree City USA Award
2. Mount Dora Yacht Club 70th Annual Sailing Regatta
3. Bicycle Month Proclamation
4. Mount Dora Fun Fact
CONSENT AGENDA
1. Request approval of piggyback agreement between the City of Mount Dora and Ten-8 Fire and Safety, LLC, related to Fire Equipment, Supplies, and Services (Lake County Contract #22-730K). Lake County Government competitively solicited and negotiated an agreement with Ten-8 Fire and Safety, LLC, related to the purchase of fire equipment, supplies, and services. The City of Mount Dora desires to enter into a contract with Ten-8 Fire and Safety under the same terms and applicable conditions as that agreement with Lake County Government. The vendor provides fire equipment, supplies, and services, such as personal protective equipment, firefighting tools, fire hose, extrication tools, and equipment maintenance service. This contract covers small non-recurring purchases budgeted in the Fire Department's operating budget, recurring maintenance budgeted for in the Fire Department's repair and maintenance budget, and capital outlay items which are requested and approved via the City's normal budget planning and approval process.
2. Request approval of piggyback agreement between the City of Mount Dora and Municipal Equipment Company, LLC, related to Fire Equipment, Supplies, and Services (Lake County Contract #22-730H). Lake County Government competitively solicited and negotiated an agreement with Ten-8 Fire and Safety, LLC, related to the purchase of fire equipment, supplies, and services. The City of Mount Dora desires to enter into a contract with Ten-8 Fire and Safety under the same terms and applicable conditions as that agreement with Lake County Government. The vendor provides fire equipment, supplies, and services, such as personal protective equipment, firefighting tools, fire hose, extrication tools, and equipment maintenance service. This contract covers small non-recurring purchases budgeted in the Fire Department's operating budget, recurring maintenance budgeted for in the Fire Department's repair and maintenance budget, and capital outlay items which are requested and approved via the City's normal budget planning and approval process.
3. Request approval of Piggyback Agreement between the City of Mount Dora and Municipal Emergency Services, Inc., related to Fire Equipment, Supplies, and Services (22-730G). Lake County Government competitively solicited and negotiated an agreement with Ten-8 Fire and Safety, LLC, related to the purchase of fire equipment, supplies, and services. The City of Mount Dora desires to enter into a contract with Ten-8 Fire and Safety under the same terms and applicable conditions as that agreement with Lake County Government. The vendor provides fire equipment, supplies, and services, such as personal protective equipment, firefighting tools, fire hose, extrication tools, and equipment maintenance service. This contract covers small non-recurring purchases budgeted in the Fire Department's operating budget, recurring maintenance budgeted for in the Fire Department's repair and maintenance budget, and capital outlay items which are requested and approved via the City's normal budget planning and approval process.
4. Request approval of Task Authorization/GMP (Guaranteed Maximum Price) with Faden Builders, Inc., related to WTP#1 North Ground Storage Tank Rehab. City staff have recommended rehabilitation of Water Treatment Plant #1 Ground Storage Tank (GST) to address the aging concrete tank and provide needed safety improvements. This task authorization includes measures to remove and patch corroded areas and spalls, as well as pressure cleaning, painting and installing fiberglass reinforced surface bonding cement. Safety improvements include enlarging the tank entrance, installing new tie-down anchors, replacing the 20-inch gate valve, and installing new safety rails. These improvements help keep the water treatment plant in compliance to supply quality water to Mount Dora water utility customers. The guaranteed maximum price is $361,419.16.
5. Request authorization to purchase replacement computers from MRA International in the amount of $53,671.08. The City currently has a five (5) year replacement cycle for end user computers (desktops, laptops, and tablets). Each budget cycle, the IT Department reviews the inventory and determines a list of computers for replacement. We have identified twelve (12) tablets, four (4) laptops, thirteen (13) small form factor desktop computers, and four (4) docking stations that are more than five (5) years old and beyond their usable lifespan. After receiving quotes from four (4) vendors, MRA International was chosen with the lowest quoted price of $53,671.08.
6. Request approval of Amendment 3 to piggyback agreement between the City of Mount Dora and Precision Contracting Services, Inc. The City of Mount Dora has previously entered into a piggyback agreement with Precision Contracting Services, Inc. (Resolution No. 2021-43) that will expire on April 21, 2023. This request is to renew the agreement beginning on April 22, 2023 and expiring on April 21, 2024. Staff believes it is in the best interest of the City of Mount Dora to continue the piggyback agreement with Precision Contracting Services, Inc. for fiber optic equipment and installation.
7. Request acceptance of the Lenco Bearcat, VIN# 1FDAFSF9FEB46273, Stock #5301 and Florida Title Number 124963817, from the Mount Dora Heroes Foundation, LLC, with the restriction that the same will not be transferred from the ownership of the City for a period of five (5) years from the date of this acceptance, and authorization for the City Manager to execute any and all necessary documentation to effectuate the transfer of the vehicle to the ownership of the City of Mount Dora. In 2016, the Mount Dora Heroes Foundation, LLC ("MDHF") acquired a Lenco Bearcat vehicle ("Bearcat"), and entered into a five-year lease with the City of Mount Dora for the Bearcat. MDHF has contacted the City indicating its desire to transfer ownership of the Bearcat to the City of Mount Dora with the restriction that the City shall not sell or transfer Title of the Bearcat for a period of five (5) years.
8. Request approval of Amendment 1 to the Construction Manager At-Risk agreement with Faden Builders, Inc., to include grant funding language. On April 7, 2020, City Council adopted Resolution No. 2020-24, approving the Construction Manager At-Risk (CMAR) agreement with Faden Builders, Inc. Project Management and Parks staff utilized the CMAR agreement with Faden Builders for the Palm Island Kayak and Canoe Launch project, which utilizes grant funding awarded by the Florida Department of Environmental Protection (FDEP) Recreational Trails Program (RTP). This request is to amend the agreement with Faden to include mandatory grant verbiage that was not previously included. Amending the agreement with Faden will allow the City to move forward with commencement of the grant and construction of the kayak launch and washing station.
9. Request approval of meeting minutes
ACTION ITEMS
1. Request Direction from City Council regarding WWTP#1 Rehabilitation/Renovation. On Monday, March 13, 2023, City Council held a work session to receive information from City staff, CPH Engineers, and Construction Manager At-Risk Wharton-Smith regarding the potential options for the rehabilitation/renovation of WWTP#1. Presentations by CPH/Wharton-Smith and Staff are attached as "Attachment #1" and "Attachment #2" respectively. At the work session, CPH and Wharton-Smith presented their WWTP#1 Rehabilitation plan totaling approximately $24 million utilizing a proposed Florida Department of Environmental Protection (FDEP) State Revolving Fund (SRF) loan and a St. Johns River Water Management District (SJRWMD) supplemental grant in the amount of $3 million. Staff presented an alternate proposal to rehabilitate key portions of WWTP#1 over three fiscal years totaling approximately $5 million utilizing existing utility revenues. Staff requests direction from City Council regarding the rehabilitation/renovation of WWTP#1.
PUBLIC HEARINGS - RESOLUTIONS/ORDINANCES
1. Request approval of first reading of Ordinance No. 2023-07, Revising Public Arts Commission. On November 1, 2022, Council adopted Ordinance No. 2022-26, which established uniformity regarding board and commission membership. The ordinance revised Chapter 2, Article VIII, Division 1, in the City's Code of Ordinances, which contains general information applicable to all city-appointed boards and commissions. Proposed Ordinance No. 2023-07 removes membership requirements that are not consistent with Ordinance No. 2022-26, removes portions that are now addressed in Ordinance 2022-26, and removes requirements which are no longer applicable.
2. Request approval of first reading of Ordinance No. 2023-08, Revising Parks and Recreation Advisory Board. On November 1, 2022, Council adopted Ordinance No. 2022-26, which established uniformity regarding board and commission membership. The ordinance revised Chapter 2, Article VIII, Division 1, in the City's Code of Ordinances, which contains general information applicable to all city-appointed boards and commissions. Proposed Ordinance No. 2023-08 removes membership requirements that are not consistent with Ordinance No. 2022-26, removes portions that are now addressed in Ordinance 2022-26, and removes requirements which are no longer applicable.
3. Request approval of first reading of Ordinance No. 2023-09, Revising Library Advisory Board. On November 1, 2022, Council adopted Ordinance No. 2022-26, which established uniformity regarding board and commission membership. The ordinance revised Chapter 2, Article VIII, Division 1, in the City's Code of Ordinances, which contains general information applicable to all city-appointed boards and commissions. Proposed Ordinance No. 2023-09 removes membership requirements that are not consistent with Ordinance No. 2022-26, removes portions that are now addressed in Ordinance 2022-26, and removes requirements which are no longer applicable.
4. Request adoption of Resolution No. 2023-14, New Power Surge Protection Program. Several customers have been asking if the Mount Dora Electric Utility offers a surge protection program against power surges. Many customers from other utilities are familiar with a surge protection program as many other utilities across the state offer this. Power surges are sudden, powerful increases in voltage which can damage or destroy household appliances and electronic devices. Surges can be caused by several different things, but the most common cause is lightning, which is very prevalent in Florida. When a residential customer signs up for the program, a surge protection device that is purchased and installed by the Utility will be placed at the electric meter. This will help protect from voltage surges entering the home and keep large appliances from damage. The manufacturer of the device will offer a customer warranty for the customer's major appliances. The customer will pay Mount Dora a one-time installation fee of $40.00 and a monthly lease fee of $7.50 for the device. This will be charged on the customer's monthly utility bill. With the continued leasing of the device, this program will produce a small revenue stream which will cover cost and make a small profit to be used to mitigate utility rates.
5. Request adoption of Resolution No. 2023-13, Establishing a Law Enforcement Training Sponsorship Program. Law enforcement officer recruiting is one of the most challenging issues for the Mount Dora Police Department. Staff has determined that it is in the best interest of the City to establish a Law Enforcement Training Sponsorship Program in order to attract, develop and retain qualified law enforcement officers. The proposed program will allow the City to screen and hire qualified law enforcement officer recruits, providing them with training pay, sponsorship at a criminal justice academy, books, uniforms, and officer field training. In exchange, recruits agree to work for the City as a Certified Law Enforcement Officer for three (3) years from the date of swearing-in as a law enforcement officer. If the recruit terminates employment at any time before three years from the date of swearing-in, he or she would be required to repay the City for pre-employment screening and testing, academy tuition, uniforms, books, and officer field training. Similar programs are in place at law enforcement agencies across Central Florida, including Clermont Police Department and University of Central Florida Police Department.
CITY MANAGER'S REPORT
1. Lobbyist Update
2. Informational - Documents Signed by the City Manager
CITY ATTORNEY'S REPORT
FUTURE MEETING DATES
• April 10, 2023, 6:00 PM, Work Session
• April 18, 2023, 6:00 PM, Regular Session
• May 2, 2023, 6:00 PM, Regular Session
• May 16, 2023, 6:00 PM, Regular Session
ADJOURNMENT
Thank you for keeping up with what’s happening at City Hall. Should you have any questions at all feel free to reach out to me or any members of your City Council.
Crissy Stile
Mayor, City of Mount Dora
352.408.4693
Stilec@cityofmountdora.com